TERMS OF PARTICIPATION
in XIX Interregional Universal Wholesale and Retail Fair
«Kurskaya Кorenskaya fair – 2019»
June 27–30, 2019
1. General provisions.
Participant – a legal entity or an individual with the status of an individual entrepreneur and without such status, duly registered participation in the Interregional Universal Wholesale and Retail "Kurskaya Korenskaya fair" (hereinafter-the fair) and in the cases specified in these Terms, made the payment for such participation.
Organizer - Regional budgetary institution «Exhibition center «Kurskaya Korenskaya fair».
The retail and exhibition space – trade or exhibition space of Participant, on which he places trade or exhibition pavilions and other means of trade or advertising and for which the Participant has made the corresponding Application-contract payment.
1.2. These Terms are an integral part of the Application contract and are obligatory for the parties.
1.3. Working hours of the fair:
27th, June – 8:00 – 20:00 arrival and accommodation of the participants
28th, June – 8:00 – 20:00 arrival and accommodation of the participants
29th, June – 9:00 – 18:00 work of the fair
30th, June – 9:00 – 18:00 work of the fair. Departure of participants.
2. Registration of participation
2.1. The organization wishing to take part in the fair sends to the Organizer no later than 15 days before the start of the fair the following documents signed by the Participant :
- Terms of participation;
2.2. The applicant for participation in the fair is considered to be registered as a Participant after signing the Application-contract, these Terms of participation and payment no later than 10 days before the start of the fair.
2.3. Refusal to participate in the fair is accepted in writing not later than 10 days before the start of the fair. In case of refusal within another period, the payment will not be refunded.
3. Retail and exhibition space and services.
3.1. Retail and exhibition space (including outside of the pavilion) is provided to the Participant for the period up to the organized departure of the Participants. An earlier departure that creates interference to other participants in the implementation of the work at the fair, access to the retail and exhibition space of the fair is permitted only under a separate agreement with the Organizer.
3.2. The participant is not allowed to participate in the fair in case of failure to pay in time according to paragraph 2.2. of this Terms.
4. Mounting and decoration of stands.
4.1. Installation and equipment of Retail and exhibition spaceis carried out by the Participant after approval of the concept, design, exhibition and fair range with the Organizer. In some cases, these works can be carried out by a third party. The project must be approved at least 10 days prior to the start of installation work.
4.2. All trade pavilions and exhibition stands are installed within the boundaries of the exhibition space reserved for the Participant.
4.3. In case of a two-story pavilion or stand construction, an additional fee of 50% of the rent for the retail and exhibition space occupied by the stand will be charged.
4.4. Art decoration of stands, as well as the content of posters, texts, inscriptions should correspond to the fair theme. Placement of advertising materials on walls, floors, columns, glass of doors of pavilions is forbidden.
5. Installation and dismantling works.
5.1. Installation of retail and exhibition space, design and placement of the Participants is carried out in a fix period and must be completed no later than 10 hours prior to the opening of the fair.
5.2. All connections to stationary electric boards, as well as to water and sewage services are provided only by the Organizer's specialists.
6. Observance of safety regulations.
6.1. The Participant is obliged to comply with fire safety Rules and safety requirements and is liable for their violation according to the current legislation.
6.2. It is not allowed to exceed the electric power, that was pre-ordered by the Participant.
6.3. Smoking is strictly prohibited in retail and exhibition halls, near the stands.
7. Catalog, information, advertising.
7. 1. An official catalogue is published for the opening of the fair. Placement of information in the catalog is obligatory for the participants of the fair.
7.2. If the Participant does not provide information for the catalog, the Organizer has the right to place the available information about the Participant without any coordination with him/her.
7.3. The Participant has the right to advertise his / her products free of charge only on the exhibition space provided to him / her. Other methods of advertising and its placements are coordinated with the Organizer and are subject to compensation, the amount and method of which is negotiated by the Parties.
8.1. The Organizer and the Participant shall be liable to each other for failure to comply with these terms and conditions in accordance with the current legislation of the Russian Federation.
8.2. During the opening hours of the fair, representatives of the Participant must be constantly near the stand or in the occupied retail and exhibition space.
8.3. The organizer provides round the clock security of pavilions, civil order at the fair, but does not provide any particular security of the Participants and their retail and exhibition space. If necessary, the Participant may order individual security for extra charge.
8.4. The Organizer is not liable in the following cases:
- loss or damage of exhibits and other tangible property belonging to the Participant;
- any losses resulting from fire, natural disasters and other force majeure circumstances and the results of criminal encroachments on the property of the Participant.
8.5. The Participant is liable for:
- any damage caused to the building where the trade or exhibition is held, the equipment of the stand and other rented equipment;
- compliance with the requirements of state standards for the presented products and accessories;
- compliance of goods with the requirements of technical regulations, mandatory state Standards, industrial sanitation, etc. mandatory requirements of the current legislation of the Russian Federation;
8.6. For catering organizations it is necessary to have:
- the notification document of the Rospotrebnadzor about the beginning of activities of public catering enterprises or individual entrepreneurs providing such services;
- medical records of personnel engaged in trade;
- accompanying documents confirming the quality and safety of products;
- schemes of the necessary equipment arrangement on the occupied space.
8.7. The participant must have a certificate of origin and a certificate of conformity or other documents certifying the quality of the goods presented and their origin.
8.8. For loss or damage of the Organizer’s equipment the Participant is obliged to pay the full amount of damage within 10 days, in case it does not repair the equipment and bring it into a suitable state for further use as intended. In case of non-payment of the full amount of damage within ten days, the Participant shall be charged a penalty of 0.5% from the cost of damage for each day of non-payment, which is to be paid indisputably to the account of the Organizer or in cash to his cash department.
9.1. In case of disputes and disagreements arising out of these terms, the parties will take steps to resolve them through negotiations. In case of failure to reach a mutually acceptable solution, disputes shall be resolved in accordance with the current legislation of the Russian Federation
10.1. The Organizer and the Participant must not transfer their rights and obligations under this contract to third parties without mutual consent.