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Participation Terms

THE TERMS AND CONDITIONS OF PARTICIPATION
in the 17th Interregional Universal Wholesale and Retail Trade Fair "Kursk Korenskaya Fair 2017", 15-18 June 2017

1. General Provisions.

1.1. Directory:

Participant - is a legal entity or a natural person with the status of an individual entrepreneur or without such status, which properly submitted the intension  to participate in the Interregional Universal Wholesale and Retail Trade Fair "Kursk Korenskaya Fair" (hereinafter - the "Fair") and, in cases defined by these Terms, paid for such participation.

Organizer - Regional Budgetary Institution "Kursk Korenskaya Fair Exhibition Center"

Fair-exhibition area - territory of the Participant, where retail or exhibition pavilions and other means of trade or advertising are being placed, for which the Participant has paid the relevant cost specified in the Application-Contract.

1.2. These Terms are an integral part of the Application-Contract and are binding on the Parties.

1.3. Working Hours of the Fair:

  15 June - from 8:00 - 20:00: arrival and accommodation of the participants

  16 June - from 8:00 - 20:00: arrival and accommodation of the participants

  17 June - from 9:00 to 18:00: operation of the fair

  18 June - from 9:00 to 18:00: operation of the fair. Departure of the participants.

2. Participation

2.1. An organization, wishing to participate in the fair, shall send to the Organizer's address, not later than 15 days prior to the start of the fair, the following documents signed by the Participant's party:

- Application-Contract;

- Terms and Conditions of Participation;

2.2. An applicant for participation in the fair is considered as a registered Participant after signing the Application-Contract, the Terms of Participation and payment not later than 10 days prior to the start of the fair.

2.3. Refusal to participate in the fair shall be made in writing not later than 10 days prior to the start of the fair. In case of refusal in another period, payment will not be refunded.

3. Fair-Exhibition Area and Services.

3.1. Fair-exhibition area (including the territory outside the pavilion) is provided to the Participant for the period up to the moment of organized departure of the Participants inclusive. An earlier departure, which creates obstacles to work at the fair for other participants or to access to the fair-exhibition areas, is allowed only by an additional agreement with the Organizer.

3.2. The participant is not allowed to take part in the fair in case of non-payment in time according to point 2.2. of the Terms.

4. Installation and Decoration of Stands.

4.1. Installation and equipping of fair-exhibition areas is carried out by the Participant after the concept, design and assortment has been coordinated with the Organizer. In certain cases, this work may be carried out by a third party. The project must be agreed at least 10 days prior to the start of the installation works.

4.2. All trading pavilions and exhibition stands are to be installed within the limits of the fair-exhibition area reserved for the Participant.

4.3. In the case of the construction of a two-storey pavilion or stand an additional fee of 50% of the rent for the fair-exhibition area occupied by the stand, is charged.

4.4. Decoration of stands, as well as the content of posters, texts and inscriptions must correspond to the fair theme. It is prohibited to place advertising materials on walls, floors, columns and windows of pavilion doors.

5. Mounting and Dismantling Works.

5.1. Mounting and decorating of fair-exhibition areas and placement of the Participants is carried out within the prescribed time limits and must be completed no later than 10 hours prior to the opening of the fair.

5.2. All connections to the stationary power switchboards, as well as to sources of water and sewerage are performed only by the Organizer's specialists.

6. Safety Regulations.

6.1. The Participant is obliged to comply with the fire safety regulations, as well as the safety requirements and is responsible for their violation in accordance with the current legislation.

6.2. It is not allowed to exceed the ordered electrical power.

6.3. Smoking in retail or exhibition pavilions and near the stands is strictly prohibited. 

7. Catalogue, Information, Advertising

7.1. An official catalogue is being published to the opening of the fair. Placement of information in the catalogue is obligatory for the Participants of the fair.

7.2. In case when the Participant fails to provide information for the catalogue, the Organizer has the right to place the available information about the Participant without agreeing with him.

7.3. The Participant has the right to advertise their products free of charge only within the fair-exhibition area provided to him. Other ways of advertising and placements are coordinated with the Organizer and are subject to reimbursement, the size and method of which are agreed by the Parties.

7.4. The Participant may establish various means of sound advertising in his fair-exhibition area only by the written consent of the Organizer. It is prohibited to exceed the permitted sound volume of broadcasting (no more than 60 db.).

8. Responsibility

8.1. The Organizer and the Participant are responsible to each other for failure to comply with the Terms in accordance with the current legislation of the Russian Federation.

8.2. During the working hours of the fair, the representatives of the Participant must constantly be near the stand or on the occupied fair-exhibition area.

8.3. The organizer provides 24-hour protection of the pavilion and public order at the fair, but does not individually secure the Participants and their fair-exhibition areas. If necessary, the Participant can order individual security for an additional fee.

8.4. The Organizer is not responsible in the following cases:

– loss or damage of exhibits and other material assets belonging to the Participant;

– any losses caused by fire, natural disasters and other force majeure circumstances and as the result of criminal encroachments on the Participant's property.

8.5. The Participant is responsible for:

– any damage caused to the building where the trade or exhibition is held, to the stand equipment or other rented equipment;

– compliance with the requirements of state standards to the products and components;

– compliance of goods with the requirements of technical regulations, GOSTs, industrial sanitation and other obligatory requirements of the current legislation of the Russian Federation;

8.6. For catering organizations, it is necessary to have:

– a document on the notification of RosPotrebNadzor about the start of catering services;

– medical books for the personnel engaged in the trade;

– accompanying documents confirming the quality and safety of the products;

– scheme of arrangement of the necessary equipment on the occupied area.

8.7. The Participant must have a certificate of origin and a certificate of conformity or other documents certifying the quality of the presented goods and its origin.

8.8. For loss or damage of equipment or inventory of the Organizer the Participant is obliged to pay the full amount of damage within 10 days if he does not make a repair of equipment and not make it in a suitable condition for further operating. In case of failure to pay the full amount of the damage within 10 days, the Participant shall pay a penalty at the rate of 0.5% of the damage value for each day of non-payment, which is paid indisputably to the Organizer's settlement account or to its cash desk in cash.

8.9. If the Participant refuses to participate in the fair after signing the Application-Contract, the Participant shall pay a penalty in the indisputable order to the settlement account of the Organizer or to his cash desk in cash in the amount of:

– 50% of the cost of the declared participation - if refused 7 days before the opening of the fair;

– 100% of the cost of the declared participation - if refused is less than 2 days before the opening of the fair.

9. Disagreements.

9.1. In case of disputes and disagreements arising from the Terms, the Parties will take measures to resolve them through negotiations. If there is no mutual acceptable solution, disputes shall be settled in accordance with the existing legislation of the Russian Federation.

10. Miscellaneous Provisions.

10.1. Under this Application-Contract the Organizer and the Participant do not have the right to transfer their rights and obligations to any third parties without mutual consent.

10.2. These conditions are made in two copies, each having equal legal force.